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      Adding attachments to whiteboards on Ayoa

      Create shortcuts to related whiteboards, task boards, and idea boards so you can easily jump between them and know that all elements of your project are safely stored in one space. 

       

      Make important documents easily accessible for anyone on the whiteboard by uploading attachments. The attachments will be added as links that be downloaded from any whiteboard supported device.

       Adding attachments to an Ayoa whiteboard


      When web-links are added as an attachment a preview of the website will displayed. Youtube video links will be shown as playable, embedded videos.


      Youtube video links will appear embedded on the whiteboard

      How to add file attachments to whiteboards.


      1. Click on the attachment icon on the whiteboard toolbar.


      Click the attachment icon in the toolbar

      2. You can choose to upload a document from your device or log into your Dropbox or Google Drive account to upload an item. By choosing Add link, you can insert a website address that will be active.


      Choose what file type you want to add or add a hyperlink

      3. Choose where you want to upload your document from, then browse to locate your chosen document. 


      Browse for the document you want to upload

      4. Once you have selected the document, drag and drop it on to your whiteboard


      Once uploaded drag your file onto the whiteboard


      How to add Web link attachments to a whiteboard.


      1. Open the whiteboard.


      Open the whiteboard

      2. Click on the attachments option on the side toolbar.

      Choose add link in the attachments section of the toolbar

      3. Paste your web link in "Enter link here" 

      Input the link you want to add to your whiteboard

      4. Then press Enter on your keyboard.


      Press enter and your link becomes a draggable item

      5. Drag and drop the web link onto the white board canvas. Until you drag and drop it will not be added to the whiteboard. Navigating away from the Whiteboard before you have dragged the web link onto the whiteboard will mean it's no longer available. 


      Drag your link onto the whiteboard canvas

      6. You can increase and decrease the size of the web link preview using the blue arrows.

      You can change the size of your link items


      How to add YouTube link attachments to a whiteboard.


      1. Open the whiteboard.


      Lets add a youtube link

      2. Click on the attachments option on the side toolbar.

      Choose add link in the attachments panel

      3. Paste your YouTube link in "Enter link here"


      Insert a link to a youtube video

      4. Press Enter on your keyboard.


      Press enter and Ayoa will create a video attachment

      5. Drag and drop the video onto the white board canvas. Until you drag and drop it will not be added to the whiteboard. Navigating away from the Whiteboard before you have dragged the video onto the whiteboard will mean it's no longer available. 


      Drag your video item onto the Ayoa whiteboard canvas

      6. You can increase and decrease the size of the video using the blue arrows.

      You can also resize the videos on your whiteboard

      7. The video can be played when on the whiteboard.



      Videos can be played directly on Ayoa's whiteboard canvas

       

       

       

      FAQ

       

      What documents are supported?

       

      Supported document types include .doc, Docx, .text, PDF, CSV and Powerpoint. Uploaded files will not open in the browser, but you can download them on any supported device. 

       

      What is the size limit per file?

       

      Free users cannot add attachments.

       

      For Pro, the limit is up to 20 Mb per file. 

       

      For Ultimate the limit is up to 60Mb per file

       

      How many attachments can I add per whiteboard?

       

      The option to upload attachments is only available to those with a subscription. Ayoa Pro and Ultimate users have no limits on how many different attachments they upload.

       

      Who can download the attachments?

       

      Anyone who is a collaborator on the whiteboard will be able to download attachments uploaded to the whiteboard. 

       

      How do I lock an attachment from being deleted or moved?

       

      Click on the attachment, click the 3 dot menu and click lock.

       

      Locking an attachment will not stop other collaborators from downloading the file. 


      Locking an attachment

      How do I delete the document or web-link from the whiteboard?

       

      Click on the document, then either click on the 3 dots and click delete

       

      or

       

      Select the document and tap delete or backspace on your keyboard.

      Deleting an attachment