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      Adding shortcuts in Whiteboards

      Create shortcuts to related Whiteboards, Task Boards, and Idea banks so you can easily connect different ideas and formats

      When a shortcut is added, a preview will be visible on the Whiteboard. You can do this as many times as you like!


      Add board shortcuts to your Ayoa Whiteboard

      Add an existing board shortcut to the whiteboard


      1. Click on the Boards icon on the Whiteboard toolbar

      Click the board icon in the toolbar to open its panel

       

      2. A list of most recently opened boards will be displayed 

      The board shortcut panel

       

      3. Click on the different buttons to view your most recent Whiteboards, Task Boards, or Mind Maps, or use the search bar to find exactly what you're looking for

      Choose board type to filter

      4. Drag and drop your selection onto the Whiteboard canvas.

      5. Move it around anywhere on the whiteboard by dragging and dropping.
      You can move your board shortcut anywhere

      6. To open the board click on the shortcut then, click Open board.


      Press open board on the shortcut to quickly enter it

       

      8. Once you have opened the board, you can navigate back to the whiteboard at any time by clicking Back to whiteboard.

      Easily head back to the previous board by choosing back

       

      Add a new board shortcut to the whiteboard

      1. Click on the board icon on the whiteboard toolbar to open the board list.

      Board shortcut icon

       

      2. A list of most recently opened boards will be displayed.

      Filter what board type you want to insert

      Click and drag your chosen item to the Whiteboard canvas 

      3. Click on Whiteboard, Task board or Mind Maps to choose what kind of new board you want to create.

      Select a type

       

      4. Then click + New Mind Map/Task board/Whiteboard .

      Click the New Mind Map button

       

      5. You will be prompted to name the board and invite other people to collaborate. 

      New mind map dialogue box

       

      6. The shortcut of the new board will be added to the whiteboard. The board will be accessible to edit to any collaborators added and from your board list on your home page.

      Your new board's shortcut is added to the whiteboard

       

      7. You can move it around anywhere on the whiteboard by dragging and dropping.

      You can place this shortcut anywhere on your canvas

       

      8.  To open the board, click on the shortcut then, click Open board.

      Click the blue button on the shortcode to quickly enter the board

       

      9. Once you have opened the board, you can navigate back to the whiteboard at any time by clicking Back to whiteboard.

      Navigate back to your whiteboard

       

      FAQ


      How do I remove the board shortcut from the whiteboard?

      Click on the shortcut, then click on the 3 dot menu. Click delete. Deleting the shortcut will not delete the original board. 

      Deleting a board shortcut

       

      Can users who aren't collaborators on the board view the preview or access the board?

      No, if members who are collaborators on the whiteboard, but aren't collaborators on boards that are added as shortcuts, they will not be able to see either the preview or open the board. If someone can't open a board shortcut, check they have been added to that board.