---
title: Lists on your Whiteboard
description: Add some project detail using Lists; great for instructions, to-do lists, and to indicate order and priority 
---

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July 28, 2025

# Lists on your Whiteboard

## Add some project detail using Lists; great for instructions, to-do lists, and to indicate order and priority

Watch this explainer video, or follow the steps below

 

<iframe width="256" height="144.64" src="https://www.youtube.com/embed/RgNcBLLAlYg?feature=oembed" frameborder="0" allow="accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share" referrerpolicy="strict-origin-when-cross-origin" allowfullscreen title="How to Add Lists in Whiteboards" style="position: absolute; top: 0px; left: 0px; width: 100%; height: 100%; border: none;"></iframe>

 

![Ayoa whiteboard lists](https://support.ayoa.com/hubfs/Knowledge%20Base%20Import/s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043241003659originallyKpsVxp9pdQJzl2CMlNaBl65h7lP6co6g.png)

### How to add a list to your Whiteboard

1\. Click on the **list** icon in the side toolbar.

![Click on the list icon in the side toolbar](https://support.ayoa.com/hs-fs/hubfs/Screenshot_1-png-Dec-21-2023-11-10-11-4715-AM.png?width=100&height=86&name=Screenshot_1-png-Dec-21-2023-11-10-11-4715-AM.png)

 

2\. A selection of different coloured lists will be available to choose from by **scrolling** up and down.

![A selection of different colored lists](https://support.ayoa.com/hs-fs/hubfs/Knowledge%20Base%20Import/s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043254922275originalV0HdkQfsybeoptTJZmcSKFiTMuc8cJe5IQ.gif?width=400&height=608&name=s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043254922275originalV0HdkQfsybeoptTJZmcSKFiTMuc8cJe5IQ.gif)

 

3\. Once you have chosen your list, **drag and drop** it onto the Whiteboard canvas. You can also click on the list and then on canvas.

![click on the list and then on canvas](https://support.ayoa.com/hubfs/Knowledge%20Base%20Import/s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043254967634original6ylooxn4I6DGmcYGnORbzGK3cHwEzPeoHA.gif)

 

4\. **Double-click** on the title to open formatting options.

![Double click on the title to open formatting options](https://support.ayoa.com/hs-fs/hubfs/Knowledge%20Base%20Import/s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043210944458originalCM_k4NJ9x9moNG5J4XgYMM3G45vxL20NSg.png?width=400&height=316&name=s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043210944458originalCM_k4NJ9x9moNG5J4XgYMM3G45vxL20NSg.png)

5\. To add a new list item, click on **Add new item here**, then type and tap **Enter** on the keyboard when done.

![Add new item here](https://support.ayoa.com/hs-fs/hubfs/ex1-gif-Dec-21-2023-11-10-38-3089-AM.gif?width=400&height=321&name=ex1-gif-Dec-21-2023-11-10-38-3089-AM.gif)

6\. Continue to type and press **Enter** to create the list.

![Continue to type and press Enter to create the list](https://support.ayoa.com/hs-fs/hubfs/ex2-gif-Dec-21-2023-11-16-36-2536-AM.gif?width=400&height=370&name=ex2-gif-Dec-21-2023-11-16-36-2536-AM.gif)

7\. To re-arrange the list, **click and hold** the list item you want to move, then **drag and drop** into place.

![re-arrange the list](https://support.ayoa.com/hubfs/Knowledge%20Base%20Import/s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043210959110originalds3xwd1DS3nAXHrHjIuQOgeSjr1wcgv3sw.gif)

8\. To delete a list, click on the list and the **3-dot menu** in the top toolbar, then choose delete. **WARNING deleting a list is permanent and cannot be undone.** 

![click on list and the 3 dot menu](https://support.ayoa.com/hs-fs/hubfs/Screenshot_2-png-Dec-21-2023-11-18-09-0275-AM.png?width=500&height=434&name=Screenshot_2-png-Dec-21-2023-11-18-09-0275-AM.png)

### FAQ

*My list is long and I can't see all the items, how do I adjust the size?*

In the bottom right-hand corner of the list click on the **blue** icon with diagonal arrows. 

- Drag up to decrease the length of the list
- Drag down to increase the length of the list.
- Drag to the left to decrease the width
- Drag right to increase the width.

![Edit your list](https://support.ayoa.com/hubfs/Knowledge%20Base%20Import/s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043210960640originalKzKPbPjSvvUCMxO1RFnTeQY-6dB8qLu_QA.gif)

 

*How do I stop others from editing my list?*

You can lock the list to prevent it from being edited or moved by other users.

 

![Lock the list](https://support.ayoa.com/hs-fs/hubfs/ex3-gif-Dec-21-2023-11-21-20-5704-AM.gif?width=624&height=548&name=ex3-gif-Dec-21-2023-11-21-20-5704-AM.gif)

To unlock the list, open More Options and choose **None.**

*How do I change the colour of my note?*

To change the color of the list, click on the **3-dot** icon in the top toolbar, choose **List** then choose the color by clicking on it.

![change the color of the list](https://support.ayoa.com/hs-fs/hubfs/ex4-gif-Dec-21-2023-11-23-09-7607-AM.gif?width=624&height=548&name=ex4-gif-Dec-21-2023-11-23-09-7607-AM.gif)

 

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