Getting Started With Ayoa Chat

Ayoa Chat enables you to quickly message your colleagues, create groups to discuss on-going projects and quickly assign tasks to team members without ever needing to leave Ayoa, maximizing your productivity.

 

 

Hide/ Display Chat

You have a choice whether to display the Chat bar open or to minimise it.

By default, the Chat bar will be minimised. To maximise the full Chat bar, click on your avatar/profile picture in the top left-hand corner.

 

Your Chat bar will now be shown in full.

To minimise the chat, click the '<' icon at the top of the chat bar.

 

Beginning a new Chat

1. To begin a new Chat, click on the blue speech bubble in the Chat bar. This is located to the left-hand side of the screen. You can create either a 1-1 chat or a group chat.

 

2. Enter either an email address or contact name in the search bar, or choose someone from the contact list below.

 

3. Then select Start Chat.

 

4. Type your message and then tap Send to send the message.

 

5. This will create your new Chat where you can communicate with this individual.

 

6. If you make a mistake and need to change something you have sent, you can edit your messages. Hover over the sent message and you will see the word Edit appear in the corner.

7. A box will appear around your message and you can edit the text, correcting any typos or adding anything missed. Click Save changes when done.

 

8.  The edited message will then show in your Chat thread.

Beginning a new Group Chat

1. To begin a Group Chat, simply add multiple contacts in the same way. You will see a tick next to the contact names and these names will be grouped at the top.

 

2. The title of the Chat will automatically appear as a list of the contact names. To change this, simply click on the contact names to type a new title. Select the tick to the side when you have named the chat.

3. To edit the details of a Group Chat, click on the three vertical dots in the top right-hand side of the Chat window. Here, you can add and remove contacts and change the chat name:

 

Favourites

If you know you are going to be chatting regularly with a group or with an individual, you might want to add them to your favorites.

1. To add a chat to your favorites click on the star icon located near the top of the chat window.

 

2. Once added, this chat will stay frozen at the top of the chatt bar so it is easy for you see and access.

Notifications

To receive desktop notifications for chat, click on the loudspeaker icon in Ayoa:

At the bottom of the drop-down you will see an option to 'Manage notifications' 

A new window will open where you can manage your Ayoa settings. Select the notification settings that work best for you:

Online status

When someone is online, a small green icon will appear above their avatar. When you have a new message in chat, you will see a small red circle on the avatar or chat image. This will disappear when you click into the chat. Depending on your notification preferences, you may also see a number representing your notifications on the loudspeaker icon.