--- title: Task Board permissions description: Control what others see and edit when you share your Task Boards --- [Skip to content](https://support.ayoa.com/task-board-permissions#main-content) English Show submenu for translations [More support](https://support.ayoa.com/kb-tickets/new?hsLang=en) [![ayoa\_logo-svg](https://support.ayoa.com/hubfs/ayoa_logo-svg.svg)](https://ayoa.com/) Open main navigation Close main navigation - English Show submenu for translations - [More support](https://support.ayoa.com/kb-tickets/new) - [Sign in to AYOA](https://app.ayoa.com/) [Sign in to AYOA](https://app.ayoa.com/) How can we help you? - There are no suggestions because the search field is empty. 1. [Help Centre](https://support.ayoa.com/?hsLang=en) 2. [Task Management](https://support.ayoa.com/task-management?hsLang=en) 3. [Task Management](https://support.ayoa.com/task-management?hsLang=en#task-management) July 28, 2025 # Task Board permissions ## Control what others can see and edit when you share your projects  Here are the 4 levels of permissions that can be applied: **1. Admin** **2. Default** **3. Assigned Tasks** **4. Read-Only** (*Details on each permission level can be found in a table below.*) ![Table with all the permissions available in each level.](https://support.ayoa.com/hubfs/Knowledge%20Base%20Import/s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043019125524originalxI3JrSPmjBTjgqVRMBdEgJYJ2a8Oszvijg.png) ### **Setting Permissions** 1\. When you invite a new member to a Task Board, their permission level will automatically be set to **Default**. ![Adding users to the task board.](https://support.ayoa.com/hubfs/Screenshot_5-png-Jun-06-2023-11-50-41-6897-AM.png)   2\. To change the permission level of a member you are inviting to a new Task Board, simply click on the **drop-down menu** next to the user's name.  ![Changing permissions when click on the drop-down menu next to the user's name](https://support.ayoa.com/hs-fs/hubfs/Screenshot_6-png-Jun-06-2023-11-52-35-2250-AM.png?width=400&height=229&name=Screenshot_6-png-Jun-06-2023-11-52-35-2250-AM.png)   3\. Select the permission level that you wish to set for your Task Board member and then click **Create** button. ![Once permissions are selected, click Create button to continue. ](https://support.ayoa.com/hubfs/Screenshot_7-png-Jun-06-2023-12-02-39-0790-PM.png)   4\. To add members to an existing Task Board, click on the **Share** button in the toolbar of your Task Board to bring up the list of the members with access to the project   Click the **Invite by email or name to board** box to add people to your Task Board and choose a permission setting for them via the **drop-down**. ![Selecting new user to task board under Share button.](https://support.ayoa.com/hs-fs/hubfs/Knowledge%20Base%20Import/s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043204375400original3H_u4Ciugc9KyHcSWx09Dm8ctUKgx75Rjg.png?width=400&height=473&name=s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043204375400original3H_u4Ciugc9KyHcSWx09Dm8ctUKgx75Rjg.png)   5\. As a Task Board progresses and requirements change, you may decide that you want to **edit the permissions of an existing Task Board member.** You can easily do this from within the Task Board by selecting the **Share** button, which can be found at the top of the Task Board screen. Here, all Task Board members will be displayed and you'll be able to edit the permission levels of individual members by selecting the **drop-down** under their name.  ![Selecting permission level for a given user from the drop-down menu.](https://support.ayoa.com/hs-fs/hubfs/Knowledge%20Base%20Import/s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043204376247original2cV3XZqWqPpZEcNBkhQXSg2izUVtsNsxzw.png?width=400&height=481&name=s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043204376247original2cV3XZqWqPpZEcNBkhQXSg2izUVtsNsxzw.png)   6\. When choosing the **Permissions** just under Task Board Members, you'll also see some advanced options, allowing you to choose who can delete tasks and groups that they didn't create, and who can invite new members to a Task Board. **These options will show if you are the Task Board owner.** ![View of the general permissions for the board.](https://support.ayoa.com/hs-fs/hubfs/Knowledge%20Base%20Import/s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043204378131originalYwmflqBpHewr0CdsVviUPQIQKLqypUAz0A.png?width=450&height=155&name=s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043204378131originalYwmflqBpHewr0CdsVviUPQIQKLqypUAz0A.png)   7\. To **edit advanced permission settings**, simply click the **drop-down box** on the right-hand side of the window and select the permission level that you wish to grant. ![Changing general permissions for the board.](https://support.ayoa.com/hs-fs/hubfs/Knowledge%20Base%20Import/s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043204380073original1SNefymosQMUy7fK04V4CG4gtik-9xxKnA.png?width=450&height=216&name=s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043204380073original1SNefymosQMUy7fK04V4CG4gtik-9xxKnA.png) - [Accessing AYOA](https://support.ayoa.com/accessing-ayoa?hsLang=en) - [My AYOA Account](https://support.ayoa.com/my-ayoa-account?hsLang=en#main-content) - [My Preferences](https://support.ayoa.com/my-ayoa-account?hsLang=en#my-preferences) - [Managing your AYOA subscription](https://support.ayoa.com/my-ayoa-account?hsLang=en#managing-your-ayoa-subscription) - [AYOA Team Plans](https://support.ayoa.com/ayoa-team-plans?hsLang=en) - [AYOA Mobile](https://support.ayoa.com/ayoa-mobile?hsLang=en#main-content) - [Account Management - Mobile](https://support.ayoa.com/ayoa-mobile?hsLang=en#account-management-mobile) - [Ayoa Chat - Mobile](https://support.ayoa.com/ayoa-mobile?hsLang=en#ayoa-chat-mobile) - [Mind Maps - Mobile](https://support.ayoa.com/ayoa-mobile?hsLang=en#mind-maps-mobile) - [Task Boards and My Planner - Mobile](https://support.ayoa.com/ayoa-mobile?hsLang=en#task-boards-and-my-planner-mobile) - [Whiteboards- Mobile](https://support.ayoa.com/ayoa-mobile?hsLang=en#whiteboards-mobile) - [AYOA Chat](https://support.ayoa.com/ayoa-chat?hsLang=en) - [Mind Maps](https://support.ayoa.com/mind-maps?hsLang=en#main-content) - [Getting started with Mind Mapping in AYOA](https://support.ayoa.com/mind-maps?hsLang=en#getting-started-with-mind-mapping-in-ayoa) - [How to use Mind Maps on the Web / Desktop](https://support.ayoa.com/mind-maps?hsLang=en#how-to-use-mind-maps-on-the-web-desktop) - [Radial Maps](https://support.ayoa.com/mind-maps?hsLang=en#radial-maps) - [Capture Maps](https://support.ayoa.com/mind-maps?hsLang=en#capture-maps) - [iMindMap](https://support.ayoa.com/mind-maps?hsLang=en#imindmap) - [Accessibility](https://support.ayoa.com/mind-maps?hsLang=en#accessibility) - [AI](https://support.ayoa.com/ai?hsLang=en#main-content) - [AI imports and prompts](https://support.ayoa.com/ai?hsLang=en#ai-imports-and-prompts) - [AI Assistant](https://support.ayoa.com/ai?hsLang=en#ai-assistant) - [Imports and Exports](https://support.ayoa.com/imports-and-exports?hsLang=en#main-content) - [Imports](https://support.ayoa.com/imports-and-exports?hsLang=en#imports) - [Exports](https://support.ayoa.com/imports-and-exports?hsLang=en#exports) - [Task Management](https://support.ayoa.com/task-management?hsLang=en#main-content) - [Task Boards](https://support.ayoa.com/task-management?hsLang=en#task-boards) - [Workflow / Kanban](https://support.ayoa.com/task-management?hsLang=en#workflow-kanban) - [Canvas](https://support.ayoa.com/task-management?hsLang=en#canvas) - [Gantt Timeline](https://support.ayoa.com/task-management?hsLang=en#gantt-timeline) - [Task Management](https://support.ayoa.com/task-management?hsLang=en#task-management) - [Whiteboards](https://support.ayoa.com/whiteboards?hsLang=en#main-content) - [Whiteboards](https://support.ayoa.com/whiteboards?hsLang=en#whiteboards) [![ayoa\_logo-svg](https://support.ayoa.com/hubfs/ayoa_logo-svg.svg "ayoa_logo-svg")](https://ayoa.com) [Get started for free](https://auth.ayoa.com/signup?email=) [AYOA privacy policy](https://www.ayoa.com/privacy-policy/) [Got a suggestion?](https://share-eu1.hsforms.com/1xuRuRa85Q-e8ya52b55HQwf4wbn) [Our customers](https://www.ayoa.com/ourcustomers/) Copyright © 2026, OpenGenius Ltd.