---
title: Task Checklists
description: Checklists are a great way to divide a Task into smaller activities that can be completed individually. Each task can have an unlimited number of checklist items
---

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July 28, 2025

# Task Checklists

## Checklists are a great way to divide a Task into smaller activities that can be completed individually. Each task can have an unlimited number of checklist items

 

Once a checklist is added to a Task, numbers will appear within the Task's sidebar showing how many checklist items there are and how many have been completed. This allows you to visually track the progress of a Task.

<iframe width="256" height="144.64" src="https://www.youtube.com/embed/rteJ0jTTxJQ?feature=oembed" frameborder="0" allow="accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share" referrerpolicy="strict-origin-when-cross-origin" allowfullscreen title="How to Add a List within a Task" style="position: absolute; top: 0px; left: 0px; width: 100%; height: 100%; border: none;"></iframe>

 

1\. To create a **checklist** for a Task, select the task to open the **Task details.**

![Clicking in the task to open task info.](https://support.ayoa.com/hubfs/Knowledge%20Base%20Import/s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043100253681originalRXWP6yn8boTJZGDNpnjwsTG3M6Mb_6yeMg.png)

 

2\. Once there, click on the **list icon** situated in the top header bar.

![Selecting the list tab.](https://support.ayoa.com/hs-fs/hubfs/Knowledge%20Base%20Import/s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043100253729original6QL478scF313YA3FOQpNizl4yhaOdpiG3g.png?width=400&height=52&name=s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043100253729original6QL478scF313YA3FOQpNizl4yhaOdpiG3g.png)

 

3\. A **checklist box** will then appear in the Task details.

![Clicking on the Add Checklist item.](https://support.ayoa.com/hs-fs/hubfs/Knowledge%20Base%20Import/s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043100254560originalphkxcUzaTVm5i5P5ZeLbGrZLXMQlTJxtpA.png?width=400&height=574&name=s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043100254560originalphkxcUzaTVm5i5P5ZeLbGrZLXMQlTJxtpA.png)

4\. When you're ready, simply type the title of the checklist item into the **Add Checklist Item** field. Then, a new checklist row will appear ready for you to add another checklist item to your task.

![The list of sub-task is shown.](https://support.ayoa.com/hs-fs/hubfs/Knowledge%20Base%20Import/s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043100255562original0CYxvDYdVkHsDiRbWj8RqXYMMp54yLcYPg.png?width=400&height=416&name=s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043100255562original0CYxvDYdVkHsDiRbWj8RqXYMMp54yLcYPg.png)

 

5\. Each checklist item will automatically be saved as you add it. Simply click on the text to edit, or click on the circle to tick it as complete. If you wish to delete the checklist item you can do this by clicking the **X symbol**.

![Clicking on the list item to mark it as done.](https://support.ayoa.com/hs-fs/hubfs/Knowledge%20Base%20Import/s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043100255700original2LEznG7h5nhmBH1T-_Y7VjI8Hdch1cWIbA.png?width=400&height=451&name=s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043100255700original2LEznG7h5nhmBH1T-_Y7VjI8Hdch1cWIbA.png)

 

6\. You will now be able to see the **number of checklists** that have been added to the Task and how many out of those that have been completed, on the **inside of the Task icon**

![Checklist icon with number of completed and uncompleted tasks shown in the task box.](https://support.ayoa.com/hs-fs/hubfs/Knowledge%20Base%20Import/s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043083041156originalP1mFnSuoL_oyeGx6n_ja1aDn_cJxDRvP0g.png?width=482&height=153&name=s3.amazonaws.comcdn.freshdesk.comdatahelpdeskattachmentsproduction2043083041156originalP1mFnSuoL_oyeGx6n_ja1aDn_cJxDRvP0g.png)

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