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Workflow View

Within the Task Board Workflow you can map out each stage of your Task Board cycle, which is perfect for implementing agile processes such as Kanban.


Examples of Task Boards that suit this style of working include Recruitment, Auditing, Product and Software Development, Marketing, and Creative Design.

With more of a structured approach, tasks can flow through stages with ease, with Categories forming columns and Tasks being grouped within them from top to bottom.

Accessing the Workflow view

1. Start by opening the Task Board that you would like to manage from the All boards or the home page. Once the board is open, select Workflow from the top toolbar.

Choose workflow from Ayoa's task board types

2. Once you've selected the Workflow view, your tasks and categories will be displayed from left to right.

Categories in workflow are displayed left to right


3. As task boards grow and more tasks are added, the Workflow view will become more populated with your tasks.

A look at Ayoa's workflow view


4. Tasks which are not categorized will be grouped together in the last column of the task board, under Uncategorized Tasks.

Uncategorised column

Re-ordering tasks

1. To reorder tasks within a category, or to move tasks through a process, simply drag and drop them within or between columns.

Easily reorder tasks in Workflow

2. The task will then be placed in your newly assigned section.

A task has been moved

Adding Sub-categories

If you want to add sub-categories to your workflow view, you will first need to enable sub-categories in the Board Options:

Enable workflow sub categories

There, move slider to the right.

Switch categories from off to on

Changing to : ON

Workflow sub categories are enabled


You will now be able to display and create sub-categories whilst in workflow view. Simply drag a new category or existing category into another category:

Organise tasks within workflow sub categories